When companies or government administrations go digital, they utilize Business Process Management Systems (BPMS) and Human Resources Management Systems (HRMS) This transformation reduces expenses related to printing, transportation, communication, and various other costs. Some of these costs are not only reduced but can even be eliminated entirely. Let's find out how.
What is a Business Process Management System (BPMS)?
First, we need to understand what Business Process Management (BPM) is.
Every action and activity, as well as the execution of daily tasks, whether in our personal lives or workplaces, is carried out through a process. Everything needs to start and finish with a process. This is true for both government administrations and companies. However, consider this: when departments multiply, the number of employees increases, and citizen and customer demands grow. At this point, all processes merge, overlap, and intertwine. It can become overwhelming, routines increase, costs rise, tasks become more complicated, and citizen demands may not be met. Here, a science known as Business Process Management (BPM) comes into play. (BPM). This science tells us how to organize processes, make tasks faster, reduce costs, and monitor processes. It emphasizes the continuous improvement and acceleration of processes while also seeking to reduce routine.
So, what is a Business Process Management System (BPMS)?
Business Process Management System (BPMS) is an electronic system that transforms all the aspects we discussed in BPM into an electronic format. This is what we call a paperless world. Everything becomes electronic. This system is suitable for any organization, from government administrations to the private sector and companies. We always say that technology can assist in better management, and a BPMS is the best answer. As we mentioned, it not only organizes processes electronically but also significantly reduces costs, with some costs being eliminated entirely.
Which costs does a BPMS reduce?
As mentioned earlier, when government administrations or companies go digital, costs such as printing, commuting, and communications, among others, are reduced. But let's discuss specific examples of how these costs are reduced.
Stationery, printing and printer costs.
When a BPMS, such as Karama , which is one of the products of Patris Company, is utilized, all tasks and operations of the organization are conducted electronically. Let's consider some examples. The Ministry of Labor and Social Affairs – Kurdistan Regional Government, uses the Karama BPMS system. One of the components of Karama is electronic archiving. During this period, 420,007 documents have been archived electronically. This means that 420,007 pieces of paper were not used, the printer was not used, ink was not consumed, electricity for printing was not used, and file boxes were not purchased for storing documents.
Mail and vehicle expenses
When a BPMS is used, all documents between departments and administrations of a government ministry or divisions of a company/chain of companies are sent and responded to electronically. This means there is no longer a need for mail, vehicle usage is significantly reduced, and there is no need to purchase fuel and vehicle necessities or maintain regular vehicle repairs. The topic is not just about mail and sending documents. When a BPMS is implemented, employees and managers no longer need to travel between different departments and offices. Instead, everything is accessible from the manager and employee dashboards. Additionally, when vehicles are used less, it not only reduces costs but also significantly decreases carbon dioxide emissions, which is a great benefit for the environment.
Time
The most significant loss is time wastage. A BPMS reduces routine, automates tasks, facilitates tracking, and significantly reduces errors. One of the most powerful features of a BPMS is the workflow. This feature is essential for reducing routine and improving work processes. Workflow means a specified task has a defined start and end point. For example, the Ministry of Labor and Social Affairs – Kurdistan Regional Government uses the Karama BPMS system. During this period, there have been 458,693 workflows. Additionally, workflows have been executed 367,527 times.
Conclusion
A BPMS reduces far more costs than we mentioned and prevents time wastage. Karama is one of the successful products of Patris Company. Ten large companies and government ministries in the Kurdistan region and across Iraq use it and have trusted it. Read all the information, request a free consultation, and test it yourself.
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